We know its odd furniture: pharmacy stock bought in bulk and used by the dose, wellness plans paid in advance, boarding deposits, and relief vets on 1099 sitting beside W-2 techs.
Brooklyn, NY · 86 Vanderveer StThe November 2026 issueOpen weekdays 11am–5:30pm
Bookkeeping & payroll · independent veterinary practices
your books are a patient. examine them monthly.
Ink on the ledger.
Tax on the payroll.
A quiet back office
while you hold the paw.
Monthly bookkeeping, payroll, and quarterly cleanups for independent clinics in Brooklyn, NY. One flat fee. One invoice.
Bank reconciliationPayroll tax depositsRelief-vet 1099sDrug & supply costsWellness-plan prepaymentsBoarding depositsSales taxMonth-end close
01 — At the front desk
the questions that come first
Asked on the first call, answered here in plain ink.
QuickBooks Online is the home of your books. We read the daily-close and deposit reports out of your practice-management system, and your merchant statements, then match them line to line.
Then we begin at the oldest open month and walk forward. A quarterly cleanup is $1,375 a quarter; once a quarter is closed, it becomes a monthly habit instead of a monthly dread.
On the same days each cycle. You send hours and changes; we run the cycle, make the tax deposits, and prepare the quarterly returns. Your people are paid when you said they would be.
No. We are bookkeepers. We keep the record straight and hand your CPA a closed, tidy file in March rather than a box in April. Keep your CPA; make their hours cheaper.
Everything named in the engagement, for one number, with no hourly meter running. We invoice on the first weekday of the month; pay by ACH, check, or card.
02 — The studio
a small studio, a large quiet
86 Vanderveer St, Brooklyn.
One desk. Many clinics.
Two plants gave us the name. Nutmeg is the warm seed on the pantry shelf, grated a little at a time. Nettle stings the hand that grabs it carelessly and soothes when it is steeped with patience. Books are much the same.
A veterinary clinic runs on moments the ledger never sees: the 9pm emergency, the quiet goodbye, the tech who stayed late. Behind them sits a cabinet of invoices and a payroll that must land on Friday.
We keep that back room. We reconcile what came in, account for what went out, and turn it into a page you can read standing up. Then we get out of the way so you can get back to the animals.
a ledger is a long, patient kind of kindness.
- The close
- Your month is closed by the 10th of the next one.
- The reply
- Questions get answered the same weekday, between 11am and 5:30pm.
- The handoff
- Your CPA receives a closed year in a clean file, ahead of March.
03 — Our approach
the scramble, or the exam
Two ways to keep a clinic’s books. Only one of them lets you sleep before tax day.
the scramble
- Receipts live in a drawer, a glovebox, a coat.
- Payroll is a Thursday-night guess.
- Drug costs arrive as one lump, in March.
- Your CPA receives a box, and sighs.
- You learn the number when the loan officer asks.
the monthly exam
- Every receipt matched to a bank line by the 10th.
- Payroll on the same days, cycle after cycle.
- Drug and supply costs posted in the month they were used.
- A closed year, in a clean file, for your CPA.
- One page: what came in, what went out, what remains.
04 — The month, in order
ten days to a closed month
Read like a chart: intake, findings, notes, a conversation.
Days 1–3
the close arrives
You leave the daily-close export, bank and card statements, and the wholesaler invoices in a shared folder. Nothing needs sorting first.
Days 4–7
every line, reconciled
Bank, merchant processor, petty cash. Each deposit finds its day; each invoice finds its account. Payroll runs on its own steady clock beside it.
Days 8–10
the chart is written
Profit and loss, balance sheet, and a one-page readout in plain words. Where a number looks strange, we say so, and say why.
Day 10
we talk, briefly
Twenty minutes by phone, weekdays between 11am and 5:30pm. Then the folder empties and the cycle begins again.
05 — Files we are often handed
six kinds of tangle, gently undone
Not case studies. Just the shapes a clinic’s back office tends to take, and what we do with each.
the shoebox quarter
Three months of receipts, one card statement, no reconciliation. We lay it flat, match it line to line, and return a closed quarter.
Quarterly cleanup · $1,375two charts, one merger
Two clinics, two vocabularies for the same coffee filter. We map them into one clean set of accounts, line by line.
Quarterly cleanup · $1,375three kinds of pay, one clinic
Vets on salary, techs by the hour, a relief doctor on 1099. Three ways of being paid should never share one spreadsheet, so they don’t.
Payroll · $228 / monththe loan-officer week
Someone wants a P&L and a balance sheet by Friday. Closed months make Friday ordinary.
Books + payroll · $640 / monththe shelf that drifts
Vaccines, preventives, the cabinet of controlled things. What was bought and what was dispensed should tell the same story.
Monthly books · $465 / monthwe are bookkeepers, not your CPA
We keep the record straight and say so when something needs a tax professional’s eyes. Then we send them a file they can read in one sitting.
Keep your CPA. Make their hours shorter.
06 — Fees & the first call
name the month. we’ll take it from there
Flat fees, billed by invoice on the first weekday of the month.
twenty-five quiet minutes
Tell us your software, your headcount, and the month that keeps you up. You’ll have a fee in writing within the week.
- (917) 348-3880
- contact@nutmegnettle.com
- Weekdays 11am–5:30pm
$465 / month
Reconciliation, categorising, month-end close, one-page readout.
start the monthly exam$228 / month
Up to 14 on payroll, each cycle run, deposits made. $14 per added person.
set the pay days$1,375 / quarter
From the oldest open month forward, to a closed quarter.
hand us the quarter$640 / month
Books and payroll together, for clinics up to 14 on staff.
choose the pairing| Monday–Friday | 11am–5:30pm |
| Saturday–Sunday | the books rest |
Brooklyn, NY 11207 find the door on Vanderveer
we’ll ring you back
07 — From the first call to the first close
ring. read. reconcile. report.
- Day 1
the call
Twenty-five minutes. Your software, your staff, your worry.
- Day 3
the fee, in writing
One flat number for the engagement. Nothing metered.
- Week 1
the folder opens
Read-only access to the bank and a shared folder for the close.
- Weeks 2–3
the oldest month first
We reconcile forward until the past stops moving.
- Next month
the first close
A chart you can read standing up, by the 10th.